Seth 37454
Damiano Center Office Manager  Duluth Minnesota Seth is Offline 0 | 552
The Office Manager is responsible for management of office administration and procedures. Key responsibilities include: Office Administration; Development; Marketing; Policy Development; Finance; Staff Development and support of organization programming.

Job Responsibilities

1). Office Administration:

  • Responsible for managing front office by ensuring office operations and procedures are organized, filings systems are organized, and coordination of services are streamlined
  • Manage contract and price negotiations with office vendors and service providers
  • Manage, track and bill for monthly rental usage, including rent, postage and copier tallies
  • Ensure IT needs are being met throughout the organization

2). Development:

  • Work closely with the Grant Writer and the Executive Director to manage donor campaigns
  • Track grant usage and provide reports to the Grant Writer
  • Responsible for development mailings, receipts, and data entry
  • Manage development and distribution of quarterly newsletter
  • Facilitate administration Annual Survey and compile data
  • Manage development and publication of Annual Report

3). Marketing:

  • Manage social media platforms Facebook, Instagram, Twitter, LinkedIn
  • Facilitate mailings and newsletters
  • Represent Damiano as initial contact for Media


  • Responsible for ensuring financial objectives are met by working with the Executive Director to prepare the annual budget
  • Responsible for accurate Quickbooks utilization to ensure invoices are paid in a timely fashion, regular reports are run, and booking journals are tracked
  • Ensure monthly ACH is accounted for and run regular bank reconciliations
  • Responsible for preparing documentation for the annual audit

5). Policy Development:

  • Ensure organization&rsquos policies are up to date

6.) Staff Development:

  • Manage office & finance staff and evaluate performance
  • Recruit, hire, and train office staff
  • Support program staff as necessary


  • Minimum of six years combination of experience, education, and or training
  • Strong oral and written communication skills
  • Experience working with technology including computers, Microsoft Office Suite, copiers, security cameras
  • Experience operating Quickbooks

Preferred Qualifications:

  • Experience working in a nonprofit setting with a mission-centered focus preferred, or other demonstrated success in administrative management.
  • Experience working with diverse cultural groups, low-income individuals and people in poverty


  • Highly competitive salary
  • Health insurance, dental insurance, sick leave, vacation plan, twelve paid holidays per year
  • Retirement plan

Position Description:

  • Full time, exempt position generally M-F business hours, however hours may vary depending upon needs of the center.

To Apply:

  • Account EMail:
  • Open: Fri, Mar 25th 2022
  • Close: Tue, May 24th 2022
  • Location: 206 W 4th St Duluth, MN. 55806
  • Job ID: 4762
  • Eduction: High School

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