The Office Manager is responsible for management of office administration and procedures. Key responsibilities include: Office Administration; Development; Marketing; Policy Development; Finance; Staff Development and support of organization programming.

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Job Responsibilities

1). Office Administration:

• Responsible for managing front office by ensuring office operations and procedures are organized, filings systems are organized, and coordination of services are streamlined
• Manage contract and price negotiations with office vendors and service providers
• Manage, track and bill for monthly rental usage, including rent, postage and copier tallies
• Ensure IT needs are being met throughout the organization

2). Development:

• Work closely with the Grant Writer and the Executive Director to manage donor campaigns
• Track grant usage and provide reports to the Grant Writer
• Responsible for development mailings, receipts, and data entry
• Manage development and distribution of quarterly newsletter
• Facilitate administration Annual Survey and compile data
• Manage development and publication of Annual Report

3). Marketing:

• Manage social media platforms Facebook, Instagram, Twitter, LinkedIn
• Facilitate mailings and newsletters
• Represent Damiano as initial contact for Media

4).Finance:

• Responsible for ensuring financial objectives are met by working with the Executive Director to prepare the annual budget
• Responsible for accurate Quickbooks utilization to ensure invoices are paid in a timely fashion, regular reports are run, and booking journals are tracked
• Ensure monthly ACH is accounted for and run regular bank reconciliations
• Responsible for preparing documentation for the annual audit

5). Policy Development:

• Ensure organization&rsquos policies are up to date

6.) Staff Development:

• Manage office & finance staff and evaluate performance
• Recruit, hire, and train office staff
• Support program staff as necessary

Qualifications:

• Minimum of six years combination of experience, education, and or training
• Strong oral and written communication skills
• Experience working with technology including computers, Microsoft Office Suite, copiers, security cameras
• Experience operating Quickbooks

Preferred Qualifications:

• Experience working in a nonprofit setting with a mission-centered focus preferred, or other demonstrated success in administrative management.
• Experience working with diverse cultural groups, low-income individuals and people in poverty

Benefits:

• Highly competitive salary
• Health insurance, dental insurance, sick leave, vacation plan, twelve paid holidays per year
• Retirement plan

Position Description:

• Full time, exempt position generally M-F business hours, however hours may vary depending upon needs of the center.

To Apply:

• Visit https://www.damianocenter.org/employment
• The selection process will begin on April 11, 2022
• No phone calls, mailed resumes or in-person inquiries, please